Comprehensive Guide: Create SharePoint Site Columns

SharePoint site columns are reusable columns that can be used in any list, library, and nested subsite within the site, as they are created at the site level, allowing them to be used in the current site and subsites.

a) How do I create a site column in SharePoint ?

1. First, click on the gear icon to access Site Settings.

2. Then, click Site Column.

3. After that, click Create.

4. Next, give a column name and select any option from the “Type of information in this column” option.

5. Then, select an existing or new group, like “New Group”, and provide a name and description for the website column. Add items using “Type each option on a separate line.”

6. After that, you can select anyone in the “Display choice using” field, and in the “Allow ‘fill in’ choices” field, we can see that the “No” option is selected by default., and click OK.

7. Finally, we can see our site column group in All Groups.

b) How do I add a SharePoint site column to the list or document library ?

1. First, create a custom list and navigate to Lists in the ribbon. Click List Settings in List Options to access the List Settings page.

2. Then, navigate to the Columns section and select “Add from existing website columns“. Click on it.

3. After that, select the “Site Column” field and choose your desired group to add a site column group.

4. Next, the site column has been added, and we can proceed by clicking OK.

5. Then, the highlighted column on the list page is your site column.

6. After that, enter the record name in the field, then select the Save option from the drop-down menu to create a new project.

7. Finally, the list displays both records.

c) How do I edit a site column in SharePoint ?

1. First, navigate to the website section page and click “All Groups“.

2. Then, click on the desired column name and navigate to the edit bar page. Add a new “record Name” as “Admin” and click “OK” to edit a column.

3. After that, click the save button when we open the list page and click “Add New Item“.

4. Finally, we can see our list page.